Policies & Procedures

Policies and Procedures for Beyond Classroom Walls

 

Holidays and Weather
Beyond Classroom Walls follows the Cherry Creek School District calendar for major holidays and breaks. However, programming does continue when school is canceled due to conferences. When weather occurs, we will notify you if groups will be cancelled for that evening. We will offer a make-up session at a future date. If a make-up session, does not occur that session will be refunded.

 

Absences
In the event that your child is absent for a session, it is a lost session. Pro-rated refunds are not offered. However, a brief outline of the session lesson will be provided when your child returns and as a family it will be recommended that the primary vocabulary concepts be reviewed and key lesson points be rehearsed.

 

Program Refunds
Group tuition is non-refundable. Please understand that there are enrollment closures to keep the groups small and opportunity for learning high. We understand that life happens and changes. If your child must withdraw from the program your child may return to a new group within a year from registration, provided the enrollment limit has not been met. The full fee will be returned at the end of the first program’s session in the event the instructors feel your child’s needs cannot be met for the designated group.

 

Payment Schedule for Paying in Installments
To register for a program, a non-refundable deposit of $100.00 is due. The funds will be applied toward the tuition. The first payment is due before or at the first session of the program. If paying by installments, the second payment is due at week 5 of the program. The full fee will be returned at the end of the first program’s session in the event the instructors feel your child’s needs cannot be met for the designated group.

 

Late Pick-Up
It is imperative that all students be picked on time at the end of their session to ensure our staff is available to begin the next session. If you do arrive late to pick up your child a late fee will be enforced. The fines for a fist time offence are as follows:

Minutes Late

Dollar Amount Owed

5 minutes

$5.00

10 minutes

$10.00

15 minutes

$15.00

20 minutes

$20.00

25 minutes

$25.00

30 minutes

$30.00

 

Fees are nonnegotiable. Calling in advance to inform us of your late arrival does not wave the fee. Fees will be due at your child’s next session. If payment is not made in full, your child will be unable to participate in the group instruction until payment is made.

We hope you understand that we must begin sessions on time and we thank you for your cooperation.